Time management is one of the most difficult tasks to master. How often do we say ‘I have got no time’. There is always time, you never run out of it but it all boils down to how well you manage it.
Here are 10 tips of how you can manage your time better.
1) Set up a work routine - kick off with short tasks to get the ball rolling.
Accomplishing something small, like an easy and quick task, is the best way to get your mind on the right path.
2) Have daily to-do lists and prioritise them – one I love!
Having daily to-do lists and prioritising them is an effective way of scheduling your day, helping you to focus on top priority tasks. Tick them off as you go along, it gives you a sense of achievement by the end of the day!
3) Always know the one thing you really need to get done during the day.
To help prioritise, determine what task in front of you is most important, and focus your energy into getting that done as soon as possible.
4) You get more done when you’re in the zone.
It’s ok to have ‘off days’. Don’t beat yourself up for it, but take advantage of those days when you can maintain focus and are in the zone.
5) Quality and not quantity.
More work hours don’t always result in more productivity. Make sure you make time for relaxation or else your exhaustion will catch up on you and make you less productive than you otherwise would be.
6) Take notes.
Rather than keeping all your good ideas in your head or thinking what you need to do, write them down so you are not exhausting your brain.
7) Learn to delegate work to other people.
No one person can do it all, learn to delegate. It may take up more of your time to start off with but it will pay off in the end.
8) Multitasking kills your focus.
Studies have found that it’s more productive to take a moment to clear your head and consciously focus on the task in front of you rather than multitasking. You are exhausting your brain and a huge amount of time can be wasted as a result.
9) Being a perfectionist can hinder progress.
A well-known saying, “A good plan executed now is better than a perfect plan executed next week.”
10) Don’t get distracted by the past.
Focus on what’s in front of you. Don’t get distracted by the successes or failures of the past.
How Can Okappy Job Management Help
Okappy can’t help with all of the above aspects but can definitely help you to delegate your jobs and ensure you are organised.
With Okappy Job management you can allocate jobs to your employees and subcontractors. You can see all the job status on one screen as they are updated to help you focus on the exceptions. To be able to view your jobs by day, week or month helps you to focus on top priority tasks.
Key information is automatically recorded meaning less potential for disputes with clients. You can also enter notes for your employees to improve communication or even better, use instant messaging between your computer and your employees and subcontractors mobile telephones.
Find out more about Okappy Job Management and how it can help delegate your jobs and organise your day. Be Okappy!
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