{"id":29477,"date":"2020-07-02T12:24:28","date_gmt":"2020-07-02T11:24:28","guid":{"rendered":"https:\/\/www.okappy.com\/?p=29477"},"modified":"2020-07-02T07:25:44","modified_gmt":"2020-07-02T06:25:44","slug":"how-to-efficiently-allocate-resources-to-remote-teams","status":"publish","type":"post","link":"https:\/\/www.okappy.com\/how-to-efficiently-allocate-resources-to-remote-teams\/","title":{"rendered":"How to Efficiently Allocate Resources to Remote Teams"},"content":{"rendered":"<div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"background-color: rgba(255,255,255,0);background-position: center center;background-repeat: no-repeat;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom: 0px;margin-top: 0px;border-width: 0px 0px 0px 0px;border-color:#eae9e9;border-style:solid;\" ><div class=\"fusion-builder-row fusion-row\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-one-full fusion-column-first fusion-column-last\" style=\"margin-top:0px;margin-bottom:20px;\"><div class=\"fusion-column-wrapper fusion-flex-column-wrapper-legacy\" style=\"background-position:left top;background-repeat:no-repeat;-webkit-background-size:cover;-moz-background-size:cover;-o-background-size:cover;background-size:cover;padding: 0px 0px 0px 0px;\"><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-text fusion-title-size-one\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h1 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:36;line-height:1.39;\"><span style=\"font-weight: 400;\">How to Efficiently Allocate Resources to Remote Teams<\/span><\/h1><\/div><div class=\"fusion-text fusion-text-1\"><p>As a remote team manager, you understand that your business needs to remain profitable and competitive, with quick response to customer demands. You&#8217;ll need a different approach to help your number one resource \u2013 your support team \u2013 to thrive and stay productive.<\/p>\n<p>Allocating resources can help you complete and deliver projects on time. Resource allocation is an area you have to handle strategically.<\/p>\n<p>Effective resource allocation will mean that you provide the necessary tools for remote working. Also, you&#8217;ve to match all your team members&#8217; skill sets to the right tasks.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-2 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\"><span style=\"font-weight: 400;\">Importance of resource allocation<\/span><\/h3><\/div><div class=\"fusion-text fusion-text-2\"><p>Resource allocation helps you to plan, assign tasks, and manage projects effectively. The key to effective resource allocation is to ensure you provide your support teams with:<\/p>\n<ul>\n<li>a proper breakdown of tasks<\/li>\n<li>expected duration of tasks and due deadlines<\/li>\n<li>transparent allocation of the tasks<\/li>\n<li>visibility to the performance of each individual<\/li>\n<li>aligning tasks, tools, and resources to the overarching goal of each project.<\/li>\n<\/ul>\n<p>Proper resource allocation provides flexibility, increased productivity, time management, staff motivation, strategic planning, workload management, and risk elimination.<\/p>\n<p><span style=\"font-weight: 400;\">With the right\u00a0<\/span><span style=\"font-weight: 400;\">resource <\/span><span style=\"font-weight: 400;\">allocation<\/span><span style=\"font-weight: 400;\"> tools<\/span><span style=\"font-weight: 400;\">, you can be proactive and identify which team member is overloaded and who&#8217;s available to work on the next task. As a result, you&#8217;ll be able to complete the project faster and arrange future planning of new projects.<\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-3 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\"><span style=\"font-weight: 400;\">How resource allocation increases efficiency and productivity<\/span><\/h3><\/div><div class=\"fusion-text fusion-text-3\"><p><span style=\"font-weight: 400;\">When<\/span><a href=\"https:\/\/www.okappy.com\/managing-workforce-staying-productive-amidst-coronavirus\/\"> <span style=\"font-weight: 400;\">embracing a remote working environment<\/span><\/a><span style=\"font-weight: 400;\">, you have to ensure that your team has the right tools, such as communication systems, collaboration tools, file sharing, video conferencing, computers or laptops, and more.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But this is not enough; you also need to optimise distributed workflow using asset management software to track and allocate tasks evenly to ensure project success.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below are ways you can accomplish successful resource allocation:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Understand your resource availability and possible limits<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before allocating resources, you&#8217;ve to determine your team&#8217;s availability. Ensure they&#8217;re not preoccupied with multiple projects. Manage your team&#8217;s overall calendar, including their time off, public holidays, and sick leaves.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Knowing their availability can make all the difference in getting the project delivered within the set time. Clear communication with your team will increase efficiency by helping you make appropriate decisions on resource allocation. <\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-4 fusion-sep-none fusion-title-text fusion-title-size-four\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h4 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:18;--minFontSize:18px;line-height:1.47;\"><span style=\"font-weight: 400;\">Make necessary adjustments<\/span><\/h4><\/div><div class=\"fusion-text fusion-text-4\"><p><span style=\"font-weight: 400;\">Allocate your resources smartly to avoid overloading your team. Check their calendar to see who&#8217;s available and distribute tasks evenly.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you notice a skill gap within the team, you may have to upskill the other members or hire more. You can use a resource allocation tool to plan and schedule your team on multiple projects and make adjustments to prevent overworking and double booking.<\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-5 fusion-sep-none fusion-title-text fusion-title-size-four\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h4 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:18;--minFontSize:18px;line-height:1.47;\"><span style=\"font-weight: 400;\">Implement time-blocking<\/span><\/h4><\/div><div class=\"fusion-text fusion-text-5\"><p><span style=\"font-weight: 400;\">Time blocking will help you allocate tasks directly into your team&#8217;s schedule and determine your project&#8217;s priorities. Prioritising tasks will allow you to estimate the duration taken to complete a task and block out that duration to enable the person to focus on the task at hand.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;ll be easier to create schedules according to the deadlines or the urgency of the task. You can also adjust your team&#8217;s schedule to give them more time to finish.<\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-6 fusion-sep-none fusion-title-text fusion-title-size-four\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h4 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:18;--minFontSize:18px;line-height:1.47;\"><span style=\"font-weight: 400;\">Use appropriate resource allocation tools<\/span><\/h4><\/div><div class=\"fusion-text fusion-text-6\"><p><span style=\"font-weight: 400;\">Resource allocation software will aid in budget tracking and monitor your support team&#8217;s calendars in real-time. It&#8217;ll provide a high level of transparency to improve your team&#8217;s productivity by keeping the project on track.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Team visibility should come first for your business since you&#8217;ll be able to notice if and<\/span><a href=\"https:\/\/gocodes.com\/asset-management\/\"> <span style=\"font-weight: 400;\">where your resources are tied up<\/span><\/a><span style=\"font-weight: 400;\">, so you can plan future work.<\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-7 fusion-sep-none fusion-title-text fusion-title-size-four\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h4 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:18;--minFontSize:18px;line-height:1.47;\"><span style=\"font-weight: 400;\">Conduct post-project evaluations<\/span><\/h4><\/div><div class=\"fusion-text fusion-text-7\"><p><span style=\"font-weight: 400;\">Post project evaluation will help you know if you\u2019ve allocated your resources effectively. You can host a project evaluation session with your team at the end of the project to point out what worked and what needs adjustment.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From there, you&#8217;ll<\/span><a href=\"https:\/\/www.okappy.com\/effectiveness-vs-efficiency-how-to-strike-the-right-balance\/\"> <span style=\"font-weight: 400;\">identify areas that need improvement<\/span><\/a><span style=\"font-weight: 400;\">, predict future projects&#8217; needs, and plan more effectively for them.<\/span><\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-8 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\"><span style=\"font-weight: 400;\">Wrapping up<\/span><\/h3><\/div><div class=\"fusion-text fusion-text-8\"><p><span style=\"font-weight: 400;\">The effective allocation of resources will not only keep your team from maxing out but will also ensure the success of your project. Depending on your team&#8217;s size, you should be able to identify and utilise their skill sets and allocate assets and tools successfully so you can better manage their availability.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With appropriate tools and resource management capabilities, you can distribute assets on time, keep track of their progress, motivate your support team, and deliver successful projects. Always ensure that you allocate your assets adequately and identify gaps early to avoid delays.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u2014<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Heather Redding is a part-time assistant manager, solopreneur and writer based in Aurora, Illinois. She is also an avid reader and a tech enthusiast. When Heather is not working or writing, she enjoys her Kindle library and a hot coffee. Reach out to her on<\/span><a href=\"https:\/\/twitter.com\/heatheraredding\"> <span style=\"font-weight: 400;\">Twitter<\/span><\/a><span style=\"font-weight: 400;\">. <\/span><\/p>\n<\/div><div class=\"fusion-clearfix\"><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":29481,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"spay_email":""},"categories":[4,6],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Efficiently Allocate Resources to Remote Teams - Okappy<\/title>\n<meta name=\"description\" content=\"Your business needs to remain profitable and competitive,responding quickly to customer demands. 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