{"id":28227,"date":"2020-02-06T16:05:23","date_gmt":"2020-02-06T16:05:23","guid":{"rendered":"https:\/\/www.okappy.com\/?p=28227"},"modified":"2020-06-12T21:09:46","modified_gmt":"2020-06-12T20:09:46","slug":"effectiveness-vs-efficiency-how-to-strike-the-right-balance","status":"publish","type":"post","link":"https:\/\/www.okappy.com\/effectiveness-vs-efficiency-how-to-strike-the-right-balance\/","title":{"rendered":"Effectiveness vs Efficiency \u2013 How to Strike the Right Balance"},"content":{"rendered":"<div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"background-color: rgba(255,255,255,0);background-position: center center;background-repeat: no-repeat;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom: 0px;margin-top: 0px;border-width: 0px 0px 0px 0px;border-color:#eae9e9;border-style:solid;\" ><div class=\"fusion-builder-row fusion-row\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-one-full fusion-column-first fusion-column-last\" style=\"margin-top:0px;margin-bottom:20px;\"><div class=\"fusion-column-wrapper fusion-flex-column-wrapper-legacy\" style=\"background-position:left top;background-repeat:no-repeat;-webkit-background-size:cover;-moz-background-size:cover;-o-background-size:cover;background-size:cover;padding: 0px 0px 0px 0px;\"><div class=\"fusion-text fusion-text-1\"><p>Have you hit the \u201csweet spot\u201d of combining effectiveness and efficiency for peak performance?<\/p>\n<p>The late, great Peter Drucker,\u00a0defined efficiency as doing things right and effectiveness as doing the right things.<\/p>\n<p>We all have a natural bias towards one or the other.<\/p>\n<p>Often in trying to be both effective and efficient at the same time leads us to be neither. The result can be poor performance.<\/p>\n<p>So, what\u2019s the answer to this conundrum?<\/p>\n<\/div><span class=\" fusion-imageframe imageframe-none imageframe-1 hover-type-none\"><img width=\"1024\" height=\"1008\" alt=\"Effectiveness Efficiency Matrix\" title=\"Effectiveness Efficiency Matrix\" src=\"https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix.png\" data-orig-src=\"https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix-1024x1008.png\" class=\"lazyload img-responsive wp-image-28228\" srcset=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%271180%27%20height%3D%271161%27%20viewBox%3D%270%200%201180%201161%27%3E%3Crect%20width%3D%271180%27%20height%3D%271161%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-srcset=\"https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix-200x197.png 200w, https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix-400x394.png 400w, https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix-600x590.png 600w, https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix-800x787.png 800w, https:\/\/okappyimages.okappy.com\/Effectiveness-Efficiency-Matrix.png 1180w\" data-sizes=\"auto\" data-orig-sizes=\"(max-width: 900px) 100vw, 1024px\" \/><\/span><div class=\"fusion-text fusion-text-2\"><p>One potential solution is to aim first for effectiveness, then to switch to efficiency and move back again to effectiveness in a continual cycle.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\">Effectiveness<\/h3><\/div><div class=\"fusion-text fusion-text-3\"><p>In today\u2019s fast-moving business world, it is important to do the right things.<\/p>\n<p>This often means taking quick decisions, usually with imperfect information, so that you can test your business cases rapidly through real-life prototyping.<\/p>\n<p>Working in this agile way can be very effective.<\/p>\n<p>Provided of course that you don\u2019t take on too many initiatives simultaneously and are able to learn fast.<br \/>\nIf not, the likely result will be missed opportunities due to not failing fast enough and not prioritizing successes sufficiently quickly.<\/p>\n<p>Before you reach this point, it makes sense to shift your focus to efficiency.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-2 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\">Efficiency<\/h3><\/div><div class=\"fusion-text fusion-text-4\"><p>Do you have a successful prototype that works not just in theory but also in practice?<\/p>\n<p>Now is the time to improve processes and systems to make it more efficient. Aiming to make improvements over time rather than trying to achieve perfection straight away.<\/p>\n<p>Over-engineering at this stage can waste time and effort. It is always better to iterate over time, evaluating the effects of the improvements and making further changes at a later date in the light of experience.<\/p>\n<p>This approach frees up time to focus on doing more of the right things creating a better balance between efficiency and effectiveness.<\/p>\n<p>In this way, you increase your chances of transforming poor performance into peak performance.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-3 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\">Becoming more effective<\/h3><\/div><div class=\"fusion-text fusion-text-5\"><p>In order to become more effective, you have to decide what are the most important long-term priorities for your business.<\/p>\n<p>This requires strategic planning and alignment across functions.<\/p>\n<p>Simple tools can be very helpful in deciding where to prioritize. The Eisenhower matrix below is one such tool:<\/p>\n<\/div><span class=\" fusion-imageframe imageframe-none imageframe-2 hover-type-none\"><img width=\"1024\" height=\"892\" alt=\"Eisenhower Matrix\" title=\"Eisenhower Matrix\" src=\"https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix.png\" data-orig-src=\"https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix-1024x892.png\" class=\"lazyload img-responsive wp-image-28229\" srcset=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%271131%27%20height%3D%27985%27%20viewBox%3D%270%200%201131%20985%27%3E%3Crect%20width%3D%271131%27%20height%3D%27985%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-srcset=\"https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix-200x174.png 200w, https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix-400x348.png 400w, https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix-600x523.png 600w, https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix-800x697.png 800w, https:\/\/okappyimages.okappy.com\/Eisenhower-Matrix.png 1131w\" data-sizes=\"auto\" data-orig-sizes=\"(max-width: 900px) 100vw, 1024px\" \/><\/span><div class=\"fusion-text fusion-text-6\"><p>The important and urgent tasks are those that you must focus on. The key to effectiveness is not to over-analyze, over-plan or overthink.<\/p>\n<p>It is to act. And to act decisively using agile principles.<\/p>\n<p>At the same time, plan for the future. Your strategy reviews will already have outlined some important areas of change and growth which will become critical to your continuing success.<\/p>\n<p>It is an effective use of time to build business cases now to be ready for decisive future action.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-4 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\">Becoming more efficient<\/h3><\/div><div class=\"fusion-text fusion-text-7\"><p>In order to become more efficient, you have to improve your systems, processes, and tools.<\/p>\n<p>The good news is that technology is making it easier to automate or eliminate tasks that up to now have involved lots of manual inputs.<\/p>\n<p>These include administrative activities such as invoicing, job scheduling and extracting data for reporting.<br \/>\nA <a href=\"https:\/\/www.mckinsey.com\/~\/media\/McKinsey\/Featured Insights\/Digital Disruption\/Harnessing automation for a future that works\/MGI-A-future-that-works_In-brief.ashx\" target=\"_blank\" rel=\"noopener noreferrer\">2019 McKinsey study<\/a> on the future of work found that at least 30 percent of the tasks of 60 percent of all job functions can be automated.<\/p>\n<p>With increasing technical capabilities of digital platforms and processes and with the advent of artificial intelligence, the opportunity to drive efficiency has perhaps never been greater.<\/p>\n<\/div><style type=\"text\/css\"><\/style><div class=\"fusion-title title fusion-title-5 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"margin-top:0px;margin-right:0px;margin-bottom:31px;margin-left:0px;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:22;--minFontSize:22px;line-height:1.44;\">In summary<\/h3><\/div><div class=\"fusion-text fusion-text-8\"><p>Becoming more effective and more efficient results in improved productivity. You get more of the important activities done in a shorter period of time.<\/p>\n<p>By constantly alternating your focus between effectiveness and efficiency you get things done at a lower cost and higher profit today, whilst doing the right things to transform and develop your business for tomorrow.<\/p>\n<p>For more insight on improving your business efficiency and effectiveness, please read:<\/p>\n<p><a href=\"https:\/\/www.chrisdunnconsulting.co.uk\/excellence-in-execution\/\" target=\"_blank\" rel=\"noopener noreferrer\">Excellence in execution<\/a><\/p>\n<p>Okappy&#8217;s unique, super simple workforce management platform can be a major contributor to both your effectiveness and efficiency.<\/p>\n<p>Okappy saves thousands of hours of manual job processing freeing up your time to focus on growing your business.<\/p>\n<p><a href=\"https:\/\/www.okappy.com\/contact\">Get in touch<\/a> now or start your free trial.<\/p>\n<\/div><div class=\"fusion-clearfix\"><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":28230,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"spay_email":""},"categories":[6],"tags":[494,86],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.0 - 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